Listed here are the concerns academics most frequently enquire about available access, the REF available access policy, RPS and UCL Discovery.

You need, contact the Open Access Team if you can’t find the answer.

About available access

Start access means research that is making freely available on the internet, without re re re payment limitations, sufficient reason for few restrictions on re-use.

There are 2 kinds of open access. Green access that is open making a form of your projects, frequently your final accepted manuscript, freely obtainable in an institutional repository such as for example UCL Discovery or a discipline-specific repository such as for instance European countries PubMed Central, at the mercy of any publisher embargo duration on available access. Silver available access means making the posted form of your projects available access regarding the publisher’s web site, the moment it really is posted, often under an imaginative Commons licence. Silver open access frequently calls for a charge, referred to as a write-up Processing Charge (APC) or Book Processing Charge (BPC).

UCL encourages Green available access where outputs are posted in registration journals or under a book publishing model that is traditional. Writers must upload the ultimate accepted manuscript of all of the outputs to UCL’s Research Publications Service (RPS). The Open Access Team could make the manuscript available access in UCL Discovery, UCL’s institutional repository, in accordance with the publisher’s copyright permissions (usually after an embargo duration on available access).

Many research funders need grant-holders which will make their magazines available access. See our funders web web page to find out more. Contact the Open Access Team for certain advice.

REF open access policy

To qualify for distribution to another essay outline samples location REF, log articles and meeting procedures accepted for publication after 1 April 2016 should have been deposited within an access repository that is open. At UCL, researchers must upload their documents to UCL’s Research Publications Service (RPS).

• It’s best training to upload your paper to RPS as soon because it is accepted for publication. Outputs maybe maybe perhaps not uploaded inside the necessary duration (see whenever can I upload to RPS?) can’t be submitted towards the REF. Because the policy encourages available access for several outputs, every paper ought to be uploaded.
• The version to upload could be the final accepted manuscript (after peer-review, but prior to the publisher’s typesetting).
• The Open Access Team could make your paper access that is open UCL Discovery, UCL’s institutional repository, in line with the publisher’s copyright permissions (usually after an embargo duration on available access). See also Exceptions towards the REF policy:The journal’s embargo duration is simply too long / the log doesn’t enable available access.

The REF policy relates to journal articles and seminar procedures. This consists of documents presented at a meeting, or element of a meeting procedures, but will not add abstracts and posters. Letters and editorials often have original research, plus some procedures distribute them into the REF. Generally speaking, the accepted manuscript type of letters and editorials must certanly be uploaded to UCL’s Research Publications Service (RPS).

If RPS identifies an abstract as being a seminar paper, the output can be changed by you type. Towards the top of the complete record in RPS, beside the production kind, you will observe a little pencil symbol. Simply Simply Click you will be able to select “conference abstract” or “poster” instead on it, and.

UCL’s policy is the fact that outputs of all of the kinds must be uploaded to RPS. The REF access that is open encourages writers to help make outputs such as for instance publications and guide chapters openly available. Devices of Assessment can show their wider dedication to available access in their REF Environment statements.

Documents must be deposited since soon after acceptance as you are able to. Papers accepted for book from 1 April 2016 to 31 March 2018 is qualified to receive distribution towards the REF when they had been deposited within an available access repository within 3 months of very very first publication that is online. Papers accepted following this date must certanly be deposited within an available access repository within 90 days of acceptance. Nonetheless, an exclusion is applicable for outputs accepted after 1 April 2018 that have been deposited within 3 months of very very first online book but perhaps maybe not within 3 months of acceptance.

In certain procedures, UCL’s Research Publications provider (RPS) discovers documents of documents in databases like Scopus and online of Science, predicated on your RPS search settings, and will be offering them for your requirements to “claim”. A few that the documents are recorded in RPS with time to meet up the due date to help you upload the ultimate accepted manuscript. You can certainly do this either by claiming these documents in the three-month period, or by producing documents manually (see our help guide to recording a book in your RPS profile).

You need to upload your final accepted manuscript. This might be instead described as the “final author version”, “final manuscript” or “post-print”.

Complete details can be obtained on our which variation to upload page.

You’ll want to ask the matching writer or your co-authors when it comes to last accepted manuscript to be able to upload it. Instead, the log may have the ability to offer you a duplicate which you can use. When you have maybe not had the opportunity to search for the final accepted manuscript, contact the Open Access Team.

Whenever asking non-UK writers when it comes to last accepted manuscript you need to use the following description:

UK research funders require British writers to deposit their last accepted manuscripts within their institutional repository. The manuscript, that is type of the content which was peer-reviewed but without publisher’s typesetting, will undoubtedly be made available access in UCL Discovery following the embargo duration on available access, in accordance with the publisher’s policy. Fulfilling this requirement includes a impact that is significant future financing.

The REF policy calls for writers to upload their last accepted manuscript, after peer-review but before publisher typesetting and copy-editing.

Although the accepted manuscript contains all changes as a result of peer-review, it will not changes that are usually contain during copy-editing and typesetting. Into the accepted manuscript, or ask the publisher for a later version that can be made open access if you would prefer to upload a version that contains these changes, you can either copy them.

It really is every UCL writer’s obligation to ensure that the ultimate accepted manuscript is uploaded to RPS. Where a paper is co-authored by a number of researchers that are UCL just one of them has to upload the paper to RPS. The accepted manuscript must be uploaded to each institution’s repository if a paper involves authors at more than one UK institution.

In the event your paper ended up being uploaded to some other organization’s repository or a repository that is subject although not to RPS, inside the needed duration (see whenever can I upload to RPS?), it might be feasible to show so it complies utilizing the REF policy. Contact the Open Access Team, providing the Address regarding the paper when you look at the other repository, to talk about this.

Even though it is each writer’s duty to steadfastly keep up their magazines documents in RPS, writers can delegate use of another person with an RPS account – an administrator or PA, by way of example. Delegates can handle publication documents and upload files to them, although the author must make provision for the ultimate accepted manuscript. To create up a delegate, in RPS get to Menu, then within the My Account section go to Account Settings>Manage Delegates.

In which a paper is co-authored by a number of UCL researchers, only 1 of them has to upload the paper to RPS.

No. Papers be eligible for an exclusion through the REF available access requirement, and therefore are qualified to receive distribution into the REF, where:

• as soon as the paper had been accepted, the writer to who the paper is attributed within the REF distribution ended up being used at A british HEI aside from UCL, which is extremely hard to find out (from some other repository) it complies because of the policy.
• if the paper ended up being submitted, the writer to who the paper is attributed into the REF submission had not been employed at A british HEI.

If i will not be at UCL at the time of the next REF. Do we still need to upload?

Yes. It’s important that every documents that come under the insurance policy are uploaded, in order that they meet the criteria for distribution – no matter where the authors are based at the time of the REF that is next.